Probis partnered with Faktion to build a cloud-based, AI-powered HR platform, replacing manual processes with end-to-end automation. The result: faster recruitment cycles, higher advisor productivity, and an enhanced experience for local authorities and candidates.
For over three decades, Probis has served as a trusted partner to local authorities, supporting them in identifying and selecting suitable candidates for public sector roles. From candidate evaluation to the coordination of diverse stakeholders, Probis has provided comprehensive assistance to municipalities in navigating complex recruitment processes.
Probis is aiming to make recruitment processes more efficient and more user-friendly for advisors, candidates, and municipal clients alike. However, Probis faced challenges due to its reliance on the legacy system:
Our mission was clear: empower Probis to scale public sector recruitment with speed, clarity, and confidence. To get there, we had to replace fragmented, manual processes with one centralised and automated AI-powered platform.
Faktion partnered with Probis to develop the Probis HR Portal; a modern, centralised, AI-driven platform designed to make public sector recruitment fast, easy, and transparent. What we delivered:
A centralised platform streamlining all stages of the recruitment process, reducing manual workloads and eliminating bottlenecks.
Automatically recognises and classifies uploaded documents (CVs, IDs, licences, diplomas, etc) and flags missing or incorrect files based on job requirements.
Uses AI to transcribe interviews, separates speakers, and generates concise summaries with key insights for faster, more consistent evaluation, enabling advisors and jury members to review interviews faster, make better-informed decisions, and maintain consistent evaluation standards.
Creates detailed candidate reports per competence by combining transcripts, advisor notes, and vacancy requirements, providing transparent, high-quality input for both jury members and candidates.
Built on Microsoft Azure, the platform ensured scalability, reliability, and secure data management.
Intuitive and dedicated user interfaces for each stakeholder involved (advisors, candidates, jury members, and clients) with role-based access.
A centralised platform streamlining all stages of the recruitment process, reducing manual workloads and eliminating bottlenecks.
Automatically recognises and classifies uploaded documents (CVs, IDs, licences, diplomas, etc) and flags missing or incorrect files based on job requirements.
Uses AI to transcribe interviews, separates speakers, and generates concise summaries with key insights for faster, more consistent evaluation, enabling advisors and jury members to review interviews faster, make better-informed decisions, and maintain consistent evaluation standards.
Creates detailed candidate reports per competence by combining transcripts, advisor notes, and vacancy requirements, providing transparent, high-quality input for both jury members and candidates.
Built on Microsoft Azure, the platform ensured scalability, reliability, and secure data management.
Intuitive and dedicated user interfaces for each stakeholder involved (advisors, candidates, jury members, and clients) with role-based access.
Faktion’s approach leveraged iterative, user-centric methodologies and cutting-edge technologies to bring the Probis HR Portal to life. Through a carefully planned MVP launch and strategic AI integration, we ensured that the platform evolved organically in response to real user feedback.
A Step-By-Step development:
To ensure a seamless experience for all stakeholders, Probis emphasised user-centric design and leveraged advanced technologies to create a secure, scalable platform.
Ensuring compliance and security was paramount. Role-based authentication mechanisms and GDPR compliance were integrated to protect sensitive data while adhering to stringent privacy regulations.
Additionally, a DevOps infrastructure utilising CI/CD pipelines and Infrastructure as Code (IaC) enabled seamless deployment and consistent resource provisioning, ensuring the platform was both reliable and future-ready.
This holistic approach combined technical expertise with user-first principles, delivering a solution that met immediate needs while anticipating future growth and innovation.
The implementation of the Probis HR Portal has transformed operations across multiple dimensions.
By transforming its recruitment operations, Probis has not only addressed its immediate challenges but also laid the groundwork for sustained innovation and growth.
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